Job Descriptions

EXECUTIVE DIRECTOR

The Executive Director is responsible for the administrative management of Mid-Ohio Psychological Services, Inc.(MOPS). MOPS provides the inhabitants of Fairfield County and surrounding areas a comprehensive range of services for the prevention, intervention, diagnosis and treatment of mental disorders and Substance Abuse.

The Executive Director is responsible to the Board of Directors and accountable to the Fairfield County Alcohol, Drug, and Mental Health Board by contract specifications and accountable to all funding sources.
The Executive Director is responsible for budgeting, monitoring cash flow, grant writing and overall fiscal management.
The Executive Director is responsible for implementing policy and program actions--both long and short term--as determined by the Board of Directors.
The Executive Director is responsible for providing, at least quarterly, the Board of Directors with information regarding changes in community needs, financial statement, program updates, and problems needing attention.
The Executive Director is responsible for providing training information, and advice to the Board of Directors regarding policy and procedure development, planning, and implementation so that they may perform their duties to their utmost capabilities.
The Executive Director is responsible for attending Board of Directors meetings.
The Executive Director is responsible for establishing and maintaining a positive image for the agency as well as cooperating and coordinating with community and other systems such as judicial, law enforcement, educational institutions, hospitals, and other service agencies with which the Mid-Ohio Psychological Service is associated. The Executive Director is responsible for overseeing all marketing activities.
The Executive Director is responsible for hiring, training, evaluation and dismissing agency personnel or employees.
The Executive Director is responsible for evaluation, at least annually, the agency's programs and services using the evaluation results to aid in planning future agency programs and services.
The Executive Director will serve as Clinical Director in Clinical Director's absence and at the AOD Treatment Program Director in the AOD Treatment Program Director’s absence.
The Executive Director will perform other duties as assigned within the scope of executive and supervisory duties.

Requirements: Licensed by State of Ohio as Psychologist, Training/Experience in overseeing a Mental Health Agency

Salary Range: $25 - $60 per hour

CLINICAL DIRECTOR

The Clinical Director is responsible for all clinical services provided by Mid-Ohio Psychological Services, Inc. This agency provides the inhabitant of Fairfield County and surrounding areas a comprehensive range of services for the prevention, intervention, diagnosis and treatment of mental disorders.

The Clinical Director reports to the Executive Director and is accountable to the Fairfield County Alcohol, Drug, and Mental Health Board by contract specification and accountable to all funding sources.
The Clinical Director is responsible for overseeing and supervising all mental health and AOD clinical activities.
The Clinical Director is responsible for chairing the Professional Staff Organization which oversees the qualifications and training of all clinical staff.
The Clinical Director is responsible for Chairing the Quality Assurance Committee and overseeing the Quality Assurance activities related to mental health services.
The Clinical Director will serve as the Health Officer as defined by the Fairfield County Alcohol, Drug, and Mental Health Board policy.
The Clinical Director is responsible for carrying out the work of the Executive Director in the absence of the Executive Director.
The Clinical Director is responsible for evaluating at least annually all mental health clinical staff.
The Clinical Director is responsible for ensuring the quality of clinical work and record keeping of mental health treatment providers.
The Clinical Director will perform other duties as assigned within the scope of clinical and supervisory duties.

Requirements: Licensed by the State of Ohio as a Psychologist, Training and experience in evaluating and treating adolescents and adults.

Salary Range: $25.00 - $50 per hour

PSYCHIATRIST

The Psychiatrist will be responsible for providing medication/somatic services to clients of this agency. Mid-Ohio Psychological Services, Inc. provides the inhabitants of Fairfield County and surrounding areas a comprehensive range of services for the prevention, intervention, diagnosis and treatment of mental disorders.

The Psychiatrist will be responsible for providing direct therapeutic services in the form of diagnostic assessments and medication/somatic treatment for individuals as assigned by the Clinical Director.
The Psychiatrist will be administratively and clinically accountable to the Executive Director.
The Psychiatrist will serve as the Medical Director of the agency and will be under the direct supervision of the Executive Director.
The Psychiatrist will be responsible for maintaining client records in accordance with established policies and procedures.
The Psychiatrist will provide clinical oversight to the staff nurse.
The Psychiatrist will perform other duties as assigned within the scope of psychiatric duties.

Requirements: Licensed in the state of Ohio as a Medical Doctor

Salary Range: $75 – $150 per hour

REGISTERED NURSE

The Registered Nurse is responsible for reviewing and implementing appropriate health procedures and reviewing physical health self-assessments for all clients of Mid-Ohio Psychological Services, Inc. Mid-Ohio Psychological Services, Inc. provides the inhabitants of Fairfield County and surrounding areas a comprehensive range of services for the prevention, intervention, diagnosis, and treatment of mental health disorders.

The Registered Nurse is responsible to the Clinical Director and Psychiatrist for the performance of all duties.
The Registered Nurse will review all client physical health self-assessments and report the findings to the Clinical Supervisor of the clinician responsible for the client.
The Registered Nurse will review any health and safety policy and procedures and concerns raised and report the findings to the Executive Director.
The Registered Nurse will perform other duties as assigned within the scope of nursing duties.

Requirements: Licensed in the state of Ohio as a Registered Nurse, Experience in working in a community based program.

Salary Range: $12.00 - $30.00 per hour

CLINICAL STAFF

The clinical staff of Mid-Ohio Psychological Services, Inc. will be responsible for providing direct services to clients of this agency. Mid-Ohio Psychological Services, Inc. provides the inhabitants of Fairfield County and surrounding areas a comprehensive range of services for the prevention, intervention, diagnosis and treatment of mental disorders.

The clinical staff will be responsible for providing direct therapeutic services in the form of diagnostic assessments, individual counseling, community support program (CSP), and group treatment for individuals as assigned by the Clinical Director.
All clinical staff will be administratively and clinically accountable to the team leader and/or Clinical Supervisor assigned.
Clinical staff who are not independently licensed will be under the direct supervision of a licensed psychologist or other appropriately independently licensed individual as assigned by the Clinical Director.
Clinical staff will be responsible for maintaining client records in accordance with established policies and procedures, completing treatment recommendations, and providing group and individual therapy under supervision according to individual service plans.
Clinical staff will perform other duties as assigned within the scope of clinical duties.

Requirements: Licensed in the state of Ohio as an LSW, LISW, LPC, LPCC, Psychologist, Physician or registered with the Ohio Psychology Board as a Psychology Assistant

Salary Range: $10.00 - $60.00 per hour

CLINICAL SUPERVISOR

Clinical Supervisor will be administratively and clinically accountable to the Clinical Director.
Clinical Supervisors will provide face-to-face clinical supervision to supervisees to review cases, discuss diagnoses, and treatment interventions.
Clinical Supervisors will facilitate knowledge of agency clinical philosophies to supervisees.
Clinical Supervisors will review treatment plans, casenotes, written correspondence verifying they meet agency requirements.
Clinical Supervisors will provide guidance in the linkage of cases with appropriate community agencies.
Clinical Supervisors are clinical responsible for the cases of non-independently licensed clinicians.
Clinical Supervisors will perform other duties as assigned within the scope of clinical and supervisory duties.

Requirements: Licensed in the state of Ohio as an LISW, LPCC, Psychologist, or Physician

Salary Range: $10.00 - $60.00 per hour

TEAM LEADER

Team Leaders will be administratively and clinically accountable to the Clinical Director.
Team Leaders will provide administrative and clinical oversight for staff providing services assigned to the Clinical team.
Team Leaders will provide face-to-face clinical supervision to team members in a group format to review cases, discuss diagnoses, and treatment interventions.
Team Leaders will review treatment plans, case notes, written correspondence verifying they meet agency requirements for team members that provide direct services.
Team Leaders will coordinate the assignment of new cases to team members.
Team Leaders will facilitate knowledge of agency clinical philosophies to team members to ensure the quality of services provided by the team.
Team Leaders will perform other duties as assigned within the scope of clinical and supervisory duties.

Requirements: Licensed in the state of Ohio as a LISW, LPCC, Psychologist or Physician

Salary Range: $10.00 - $60.00 per hour

COMMUNITY SUPPORT PROGRAM (CSP) STAFF

CSP staff will be clinically and administratively accountable to their Team Leader.
CSP staff will provide community based services that encourage the clients’ multi-system involvement to be appropriate and to ensure continuity and effectiveness of delivery of services and/or systems to the individual.
CSP staff will provide services in locations that meet the needs of the client including locations such as residences, correctional settings, shelters, community resource sites, hospitals, schools, consumer operated services, peer support programs, or medical and behavioral health service sites.
CSP staff are responsible for providing services that are specific, measurable and individualized to each client served. Services should be focused on the individuals ability to succeed in the community, to identify and access needed services, and to show improvement in school, work and family and community integration and contribution.
CSP staff are responsible for maintaining client records in accordance with established policies and procedures.
CSP staff will perform other duties as assigned within the scope of CSP duties.

Requirements: A Bachelor Degree in the field of Mental Health

Salary Range: $ 8.00 - $18.00 per hour

QUALITY ASSURANCE COORDINATOR

The Quality Assurance Coordinator is responsible for conducting quality assurance activities for Mid-Ohio Psychological Services, Inc. Mid-Ohio Psychological Services, Inc. provides the inhabitants of Fairfield County and surrounding areas a comprehensive range of services for the prevention, intervention, diagnosis and treatment of mental disorders.

The Quality Assurance Coordinator is responsible to the Clinical Director.
The Quality Assurance Coordinator is responsible for coordinating peer review and records completeness review activities according to the quality assurance policy and procedures.
The Quality Assurance Coordinator is responsible for conducting physical plant inspections and coordinating fire drills as per the quality assurance policy and procedures.
The Quality Assurance Coordinator is responsible for providing documentation to the Clinical Director and the Quality Assurance committee for the completion of monthly quality assurance reports.
The Quality Assurance Coordinator will perform other duties as assigned within the scope of QA duties.

Requirements: Experience in working with community mental health agencies.

Salary Range: $12.00 - $25.00 per hour

ADMINISTRATIVE COORDINATOR

The Administrative Coordinator is responsible for the management of the support staff.

The Administrative Coordinator is responsible to the Executive Director and the Board of Directors.
The Administrative Coordinator is responsible for overseeing all support services and will perform such duties as required in the absence of support staff.
The Administrative Coordinator is responsible for evaluating the current office procedures at least annually and will communicate recommendations for change to the Executive Director and the Clinical Director.
The Administrative Coordinator will facilitate the Record Quality Assurance Plan in conjunction with the Clinical Director. Serve as QA Coordinator in the absence of a QA Coordinator.
The Administrative Coordinator will evaluate at least annually all support staff and report the result to the Executive Director.
The Administrative Coordinator will maintain an inventory of all agency property.
The Administrative Coordinator will maintain all personnel records.
The Administrative Coordinator will serve as the Client Grievance Officer.
The Administrative Coordinator will serve as the Corporate Compliance Officer.
The Administrative Coordinator will coordinate all accreditation and certification requirements.
The Administrative Coordinator will perform other duties as assigned within the scope of support staff and supervisory duties.

Requirements: Bachelor degree in Business or Mental Health Related Field Experience in a Mental Health Agency

Salary Range: $15.00 - $30.00 per hour

Accounts Payable/Payroll Manager

The Accounts Payable/Payroll Manager is responsible for the management of the agency’s accounts payables and payroll.

The Accounts Payable/Payroll Manager is responsible to the Administrative Coordinator and Executive Director.
The Accounts Payable/Payroll Manager is responsible for processing all staff payroll activities.
The Accounts Payable/Payroll Manager is responsible for evaluating the current accounting procedures at least annually and will communicate recommendations for change to the Executive Director.
The Accounts Payable/Payroll Manager will manage all aspects of accounts payable activities.
The Accounts Payable/Payroll Manager will coordinate the reporting of all accounting requirements to the Board of Directors and the ADAMH Board.
The Accounts Payable/Payroll Manager is responsible for all auditing and taxation requirements.
The Accounts Payable/Payroll Manager will perform other duties as assigned within the scope of accounting and support staff duties.

Requirements: HS Diploma, Experience in Bookkeeping and Accounts Payable

Salary Range: $10.00 - $25.00 per hour

MIS COORDINATOR

The MIS Coordinator is responsible for the maintenance, security, of all aspects of the MIS of Mid-Ohio Psychological Services, Inc. The MIS Coordinator position will encompass the following functions and responsibilities:

The MIS Coordinator is responsible to the Administrative Coordinator and Executive Director.
The MIS Coordinator is responsible for overseeing the agency's programmer.
The MIS Coordinator will be responsible for maintaining data integrity during input, processing, output, and storage.
The MIS Coordinator will be responsible for maintaining security of computer systems
The MIS Coordinator will be responsible for maintaining user logins and configurations
The MIS Coordinator will be responsible for maintaining network printer system
The MIS Coordinator will be responsible for maintaining remote access system to network while ensuring compliance with HIPAA standards
The MIS Coordinator will be responsible for building, installing, and maintain workstations
The MIS Coordinator will be responsible for maintaining the telephone system
The MIS Coordinator will be responsible for maintaining standard system backup procedures
The MIS Coordinator will be responsible for the following specific responsibilities:

Address day-to-day networking concerns

Create system backups, including a minimum of one weekly off-site backup

Create/Change user logins and configurations as requested

Respond to computer system problems reported by staff

Respond to telephone system problems reported by staff

12. The MIS Coordinator will be responsible for continuously improving the MIS system through technology enhancements while safeguarding the system and utilizing company resources responsibly

13. The MIS Coordinator will perform other duties as assigned within the scope of MIS duties.

Requirements: Minimum of a Bachelor’s Degree in CIS, or related field, Excellent verbal and written communication skills, Ability to work independently with little supervision

Salary Range: $15.00 - $25.00 per hour

PROGRAMMER

The Programmer is responsible for the development, implementation, and maintenance of software and reports for Mid-Ohio Psychological Services, Inc. The Programmer position will encompass the following functions and responsibilities:

The Programmer is responsible to the MIS Coordinator and Executive Director.
The Programmer is responsible for testing updates in the testing database before implementing them changes that could affect the usefulness of the new programs being developed.
The Programmer is responsible for maintaining up to date documentation to support programs.
The Programmer will be responsible for developing and implementing computer programs.
The Programmer will be responsible for developing reports.
The Programmer will consult with staff on computer usage and needs.
The Programmer will be responsible for using the remote access system to work while ensuring compliance with HIPPA standards.
The Programmer will be responsible for continuously improving the agency's software and reports through technology enhancements while safeguarding the system and utilizing company resources responsibly.
The Programmer will perform other duties as assigned within the scope of MIS and programming duties.

Requirements: Minimum of a Bachelor’s Degree in CIS, or related field, Excellent verbal and written communication skills, Ability to work independently with little supervision

Salary Range: $18.00 - $28.00 per hour

BILLING SUPERVISOR

The Billing Supervisor is responsible for all aspects of insurance and client billing for services rendered by Mid-Ohio Psychological Services Inc. The Billing Supervisor position will encompass the following functions and responsibilities:

The Billing Supervisor is responsible to the Administrative Coordinator.
The Billing Supervisor is the first-line supervisor for the Billing Clerk and will coordinate all accounts receivable activities.
The Billing Supervisor is responsible for creating and maintaining billing activities for Boards, Insurance Companies, and Clients.
The Billing Supervisor is responsible for creating and maintaining payer information in the billing software
The Billing Supervisor is responsible for posting and adjustments and posting payments to the billing software.
The Billing Supervisor is responsible for enrolling and updating MACSIS and agency information for billing software.
The Billing Supervisor is responsible for ensuring that the agency and staff maintain documentation necessary for billing purposes
The Billing Supervisor is responsible for verifying client's payer source for services.
The Billing Supervisor is responsible for creating reports and statements for billing activities.
The Billing Supervisor is responsible for continuous tracking of the aging of accounts report to safeguard against lost funds.
The Billing Supervisor will coordinate all billing software updates.
The Billing Supervisor will perform other duties as assigned within the scope of support staff and supervisory duties.

Requirements: Proficiency in typing, accounts receivable, and interpersonal skills as evidenced through training and experience.

Salary Range: $8.00 - $18.00 per hour

BILLING CLERK

The Billing Clerk is responsible for assisting the Billing Supervisor with all aspects of insurance and client billing for services rendered by Mid-Ohio Psychological Services Inc. The Billing Clerk position will encompass the following functions and responsibilities:

The Billing Clerk is responsible to the Billing Supervisor and the Administrative Coordinator.
The Billing Clerk is responsible for entering new client data into the client database and billing software.
The Billing Clerk is responsible for posting all clinicians’ schedulers and SAL’s to the billing software.
The Billing Clerk is responsible for printing and mailing all insurance HCFA’s.
The Billing Clerk is responsible for processing MACSIS enrollments and intakes.
The Billing Clerk is responsible for verifying Medicaid eligibility for clients.
The Billing Clerk is responsible for entering client information into the client database, which includes but not limited to ISP’s, client transfers, suspension, and plans of action.
The Billing Clerk is responsible for printing reports for clinician for client lists and noncompliance.
The Billing Clerk is responsible for closing inactive client charts.
The Billing Clerk will perform other duties as assigned within the scope of support staff duties.

Requirements: Proficiency in typing, telephone skills, and interpersonal skills as evidenced through training and experience.

Salary Range: $8.00 - $12.00 per hour

FRONT-OFFICE SUPERVISOR

The Front-Office Supervisor is responsible for all aspects of operating the reception area of Mid-Ohio Psychological Services Inc. The Front-Office Supervisor position will encompass the following functions and responsibilities:

The Front-Office Supervisor is responsible to the Administrative Coordinator.
The Front-Office Supervisor is the first-line supervisor for all receptionists and will coordinate office and telephone coverage at all times.
The Front-Office Supervisor will coordinate the client intake process and the scheduling of diagnostic sessions and evaluations with the Clinical Supervisors.
The Front-Office Supervisor will be a contact and resource person for all agency staff.
The Front-Office Supervisor will perform other duties as assigned within the scope of support staff and supervisory duties.

Requirements: Proficiency in typing, transcription, accounts receivable, and interpersonal skills as evidenced through training and experience.

Salary Range: $8.00 - $18.00 per hour

RECEPTIONIST

The members of the support staff are responsible for all clerical duties required for the efficient and effective provision of mental health services for Mid-Ohio Psychological Services, Inc. Mid-Ohio Psychological Services, Inc. provides the inhabitants of Fairfield County and surrounding areas a comprehensive range of services for the prevention, intervention, diagnosis and treatment of mental disorders.

All receptionists are responsible to the Front Office Supervisor and the Administrative Coordinator.
Receptionist will responsible for greeting clients, copying insurance cards, and notifying clinicians of the clients’ arrival.
Receptionist will be responsible for answering telephones, directing the calls appropriately, and taking intake information.
Receptionist will be responsible for scheduling clients’ appointments and giving appointment reminder cards, typing ROI letters, calling clients to remind them of appointments.
Receptionist will perform other clerical duties and light cleaning duties as directed by the Administrative Coordinator.
Receptionist will perform other duties as assigned within the scope of support staff duties.

Requirements: Proficiency in typing, telephone skills, and interpersonal skills as evidenced through training and experience.

Salary Range: $7.00 - $12.00 per hour

TRANSCRIPTION SUPERVISOR

The Transcription Supervisor is responsible for all aspects of operating the reception area of Mid-Ohio Psychological Services Inc. The Transcription Supervisor position will encompass the following functions and responsibilities:

The Transcription Supervisor is responsible to the Administrative Coordinator.
The Transcription Supervisor is the first-line supervisor for all transcriptionist, and will coordinate coverage of all transcription duties.
The Transcription Supervisor will validate that dictation and schedulers/SAL's have been turned in during the appropriate time frame, and contact clinical staff if any discrepancy occurs.
The Transcription Supervisor will coordinate the distribution of dictation to transcriptionist.
The Transcription Supervisor will maintain statistics for all transcriptionist to insure that all team members are in the same time frame, to assist in the time management of the team, and to take action to improve the productivity of the team.
The Transcription Supervisor will coordinate the distribution of clinician's schedulers and SALs for billing.
The Transcription Supervisor will perform other duties as assigned within the scope of support staff and supervisory duties.

Requirements: Proficiency in typing, transcription and interpersonal skills as evidenced through training and experience.

Salary Range: $8.00 - $18.00 per hour

TRANSCRIPTIONIST

All transcriptionists are responsible to the Transcription Supervisor and the Administrative Coordinator.
Transcriptionists are responsible for transcribing documents for the clinicians in the groups they are responsible for.
Transcriptionists are responsible for verifying case notes match clinician’s scheduler sheets and SALs.
Transcriptionists are responsible notifying clinicians of case notes that were not dictated.
Transcriptionists are responsible for revising document as directed by clinicians.
Transcriptionists will perform other clerical duties and light cleaning duties as directed by the Administrative Coordinator.
Transcriptionist will perform other duties as assigned within the scope of support staff duties.

Requirements: Proficiency in typing, transcription, and interpersonal skills as evidenced through training and experience.

Salary Range: $7.00 - $12.00 per hour

FILEROOM SUPERVISOR

The Fileroom Supervisor is responsible for all aspects of operating the fileroom area of Mid-Ohio Psychological Services Inc. The Fileroom Supervisor position will encompass the following functions and responsibilities:

The Fileroom Supervisor is responsible to the Administrative Coordinator.
The Fileroom Supervisor must ensure materials are properly filed in charts.
The Fileroom Supervisor must ensure the security of the file information.
The Fileroom Supervisor must ensure the availability of records to clinicians.
The Fileroom Supervisor is responsible for all outgoing mail including adding proper postage and control stamp usage.
The Fileroom Supervisor is responsible for verifying all material released by our agency is done so under a proper release of information and HIPAA requirements, this includes information released by mail or fax through the fileroom.
The Fileroom Supervisor is responsible for mailing client information packets to all new clients.
The Fileroom Supervisor is responsible for building all new client files.
The Fileroom Supervisor is responsible for supervising fileroom staff.
The Fileroom Supervisor will perform other duties as assigned within the scope of support staff duties.

Requirements: Proficiency in typing, file maintenance, and interpersonal skills as evidenced through training and experience.

Salary Range: $8.00 - $18.00 per hour

FILE CLERK

The File Clerk is responsible to the Administrative Coordinator.
The File Clerk is responsible for sorting and filing all paperwork into the clients file neatly and in the proper order.
The File Clerk is responsible for outgoing mail, releasing information, mailing client information packets, and building files under the direction or in the absence of the Fileroom Supervisor.
The File Clerk will perform other duties as assigned within the scope of support staff duties.

Requirements: Proficiency in typing, file maintenance, and interpersonal skills as evidenced through training and experience.

Salary Range: $7.00 - $12.00 per hour

OFFICE GENERALIST

All generalist are responsible to the Administrative Coordinator.
Generalist will responsible for greeting clients, copying insurance cards, and notifying clinicians of the clients’ arrival.
Generalist will be responsible for answering telephones, directing the calls appropriately, and taking intake information.
Generalist will be responsible for scheduling clients’ appointments and giving appointment reminder cards, typing ROI’s, calling clients to remind them of appointments.
Generalist are responsible for sorting and filing all paperwork into the clients file neatly and in the proper order.
Generalist are responsible for outgoing mail, releasing information, mailing client information packets, and building files under the direction or in the absence of the Fileroom Supervisor.
Generalist will perform other clerical duties and light cleaning duties as directed by the Administrative Coordinator.
Generalist will perform other duties as assigned within the scope of support staff duties.

Requirements: Proficiency in typing, telephone skills, and interpersonal skills as evidenced through training and experience.

Salary Range: $7.00 - $12.00 per hour

JANITOR

The Janitor will be responsible for all cleaning and general maintenance needs of the agency.

The Janitor is responsible to the Administrative Coordinator.
The Janitor will perform all daily, weekly, and monthly cleaning requirements, including but not limited to vacuuming, dusting, sweeping, mopping, and empting trash.
The Janitor will be perform maintenance upon request of staff including but not limited to hanging objects and moving and assembling furniture.
The Janitor will perform maintenance need from wear and tear including but not limited to spackling, patching and painting.
The Janitor will perform other duties as assigned within the scope of janitor duties.

Requirements: HS Diploma

Salary: $7 - $12 per hour

Last modified: July 30, 2007